Academy Administrative Coordinator
@ Houston Ballet

Summary:

The Academy Administrative Coordinator assists and supports the Academy department with student data entry and system maintenance, financial tracking and reconciliation, and administrative support. This individual must be well organized with a strong attention to detail and the ability to work in a high volume and fast-paced environment. This individual should have strong interest and experience working in a database and maintaining financial records.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned;

Data and Systems:

• Processing student data in Academy registration database

• Maintaining accurate and up-to-date information in Academy systems

• Tracking and reporting on student enrollment and Academy financials

Financial Tracking:

• Monitoring and managing Academy expenses

• Reconciling and reporting income daily to Finance

• Maintaining accurate and up-to-date Academy financial records and tracking

General Administrative Support:

• Assisting students and families daily in person and via email and phone

• Prepare meeting materials and take accurate meeting minutes

Qualifications:

• Bachelor’s Degree

• One to three years of related financial and administrative experience

• Technical proficiency with student information systems and/or accounting systems

• Advanced knowledge in Excel and other Microsoft applications

• Strong mathematical and analytical skills with high attention to detail and time management

• Desire to work as part of a team and to take initiative of a project or task

• Ability to communicate professionally and effectively with customers and employees

• Available to work Sunday 9:00am-5:00pm and Monday-Thursday 10:00am-6:00pm

Work Environment:

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

• Moderate noise (examples: business office with computers and printers, light traffic)

• Availability for additional evenings and weekends as needed

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us, together we are Houston Ballet.